Venue and meeting-room arrangements
Compare venue options against the number of participants, room layout and agenda. Identify breakout space, presentation equipment and access times so the meeting can run as intended.
MICE & Events
Whether it is a board meeting, workshop, seminar, training session, strategy retreat or executive gathering, the logistics around the meeting should support the objective rather than distract from it. Sunward helps coordinate meetings from the travel stage through to the venue and participant movement.
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Your arrangements
Compare venue options against the number of participants, room layout and agenda. Identify breakout space, presentation equipment and access times so the meeting can run as intended.
Coordinate flight and arrival information with the meeting schedule. Identify delegates travelling from different locations and discuss the transfers or accommodation they require.
Discuss overnight stays, room requirements and planned meal breaks. Dietary requests and service timings should be included in the venue brief and confirmed with the supplier.
For programmes outside the office, balance working sessions with movement and rest time. Optional team activities can be proposed separately without assuming they form part of the meeting package.
Before you confirm
Begin with the meeting objective, expected attendance, dates and preferred location. Include the agenda, room layout, equipment, meal breaks and whether delegates need accommodation or travel. The proposal will distinguish venue arrangements from flights, transfers and other support. Before confirming, agree the supplier scope, participant numbers, payment schedule and any change or cancellation conditions.
Request a proposal How it works
Share the details
Send your dates, party size and the arrangements you need. Include any fixed commitments or preferences.
Review the proposal
Check the services, supplier availability, quotation and conditions. Ask your consultant to clarify anything that is not specified.
Confirm the arrangements
Proceed only when you have agreed the scope and terms. Your consultant will explain the next steps for the selected services.
Whether it is a board meeting, workshop, seminar, training session, strategy retreat or executive gathering, the logistics around the meeting should support the objective rather than distract from…
Plan the full journey
