Venue and conference logistics
Discuss plenary capacity, breakout rooms, equipment and the movement between sessions. The proposal should specify the venue services and event-logistics responsibilities included.
MICE & Events
Conferences involve many participants, multiple suppliers and a fixed programme. Good coordination begins before the first delegate arrives. Sunward supports conference organisers and participating organisations with the travel and logistics surrounding the event.
Request a proposal
Your arrangements
Discuss plenary capacity, breakout rooms, equipment and the movement between sessions. The proposal should specify the venue services and event-logistics responsibilities included.
Coordinate travel and room requirements around attendance dates. Identify speakers, organisers and delegates with different arrival patterns rather than assuming every participant follows the same itinerary.
Define the support needed at registration and the transfer schedule between airports, hotels and the venue. Agree who maintains the delegate list and how changes reach the transport team.
Offer relevant excursions, safaris or additional stays to delegates who have time available. Keep optional extensions separately identified, with their own availability and quotation.
Why it matters
We support events taking place in Kenya and East Africa as well as organisations sending delegates to conferences internationally.
Request a proposal
How it works
Share the details
Send your dates, party size and the arrangements you need. Include any fixed commitments or preferences.
Review the proposal
Check the services, supplier availability, quotation and conditions. Ask your consultant to clarify anything that is not specified.
Confirm the arrangements
Proceed only when you have agreed the scope and terms. Your consultant will explain the next steps for the selected services.
Conferences involve many participants, multiple suppliers and a fixed programme. Good coordination begins before the first delegate arrives. Sunward supports conference organisers and participating organisations with the travel…
Plan the full journey
Before you confirm
Send the conference dates, expected attendance, host city and outline programme. Include venue needs, delegate origins, accommodation requirements and any registration support required. Build the proposal around the event schedule, including setup, arrivals and departures. Confirm supplier responsibilities, booking deadlines, room-release conditions and the process for changes before the programme is committed.
